Hotels overview
Your hotel’s
numbers,
by channel
Every month a small or mid-sized hotel has bookings, OTA settlements, supplier invoices, payroll and the bar’s till closes to deal with. When all of that lives in folders and spreadsheets, mistakes pile up.
You send documents from your phone with the Numonis platform. Your accountant reconciles the bank and keeps your accounts up to date, so each month you see what every channel really earns. They also file your VAT and tax on time, and your payroll specialist keeps Social Security up to date.
What we handle
The paperwork behind the reception desk
Your accountant handles the tax and accounting, and your payroll specialist looks after the staff. This is what that means in a hotel.
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VAT on stays and services
Accommodation usually goes at 10% and items such as the minibar at 21%. Your accountant keeps the two apart on every invoice and in your Modelo 303.
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OTA commissions
Your accountant records each Booking and Expedia settlement as gross sale, commission and net payment, so the margin you see is the real one.
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Revenue by channel
We keep rooms, food and beverage and events apart, so you can set what the OTAs bring in against your direct bookings.
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Shifts and seasonal staff
Your payroll specialist does the contracts, the payslips with night, holiday and shift supplements, and the fijos discontinuos you take on for the high season.
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Bar and breakfast tills
We square each day’s till close with card, cash and tips, and then with the hotel’s accounts.
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Taxes on time
Quarterly and annual VAT, plus income or corporate tax depending on how your hotel is set up. Your accountant prepares and files each one.
Tell us how you fill your rooms.
500+ small businesses and freelancers in Spain already work with us
Services
What else your accountant can do for the hotel
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Accounting & tax
Your accountant keeps your accounts up to date, files your taxes on time and sends a monthly report you can read without a translator.
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Payroll & employment
A payroll specialist handles contracts, payslips and Social Security, and answers your questions about hiring.
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Legal & corporate
We file your annual accounts, keep the minute books up to date and draw up the agreements your company needs.
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Company formation
We reserve the name, arrange the notary, file with the registry and register you with Hacienda. Your accountant takes it from there.
Pricing
Fees for a hotel of your size
The plan depends on how your hotel is set up and how many transactions it moves. Payroll is priced per person.
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Accounting and tax for companies
Empresa 360 Premium, priced by your monthly transactions
From €99 per month
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Hotels run by an autónomo
Comply, Manage and Grow plans
From €49 per month
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Payroll management
Your first person on payroll
€45 per month
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Each additional person
Permanent, seasonal or temporary staff
€17.50 per person per month
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Annual accounts
For companies, following your Empresa 360 band
From €99 per year
Prices exclude VAT. Contracts, registrations and terminations are included in the payroll fee.
See all plansGetting started
Switching your hotel
to Numonis
- 01
We talk about your hotel
We ask about the rooms and sales channels, the bar or restaurant, your team and the collective agreement for your province.
- 02
Meet your accountant
Your own accountant and, if you employ staff, a payroll specialist. You can reach them by WhatsApp, email, chat or video call.
- 03
Agreeing the routine
We agree how OTA settlements, till closes and rotas get to us, and take over the accounting from your current accountant.
- 04
Every month
Your accountant closes the month by channel and files your taxes on time. Your payroll specialist calculates payroll with the month’s hours.
FAQ
What people ask before joining Numonis
Can you handle a hotel with staff on several shifts?
Yes. Your payroll specialist does the contracts, the payslips and the supplements for nights, holidays and shifts. You send them the month’s rota before they run payroll, and they check it against your collective agreement.
How do you record Booking or Expedia commissions?
As an expense linked to the sale. Your accountant follows each settlement and records the booking revenue and the OTA commission separately, so your margin per channel stays accurate.
Does Numonis connect to my PMS or till?
Yes. Your PMS and your till connect to the Numonis platform, so your bookings, settlements and till closes reach your accountant on their own. Tell us which PMS you use and we’ll connect it.
Can I also meet an accountant in person?
Yes. Most of the day-to-day work happens online, and you can meet us at our offices in A Coruña, Teruel or Mérida whenever you need to.
How much does it cost for a small hotel?
That depends on how your hotel is set up, how many transactions it moves and how many people you employ. Plans for companies start at €99 + VAT a month, and payroll at €45 + VAT a month for the first person.
